Your Privacy is Important
What kind of personal information does the Yeshivah-Beth Rivkah Colleges collect and how is it collected?
How will the Yeshivah-Beth Rivkah Colleges use the personal information you provide?
The school will use personal information it collects from you for the primary purpose of collection, and for such secondary purposes that are related to the primary purpose of collection and reasonably expected, or to which you have consented. In relation to personal information of pupils and parents, the school’s primary purpose of collection is to enable the school to provide schooling for the pupil. This includes satisfying both the needs of the parents and the needs of the pupil throughout the whole period the pupil is enrolled at the school. The purposes for which the school uses personal information of pupils and parents include:
• To keep parents informed about matters related to their child’s schooling, through correspondence, newsletters and magazines;
• Day to day administration;
• Looking after pupil’s educational, social and medical well being;
• Seeking donations and marketing for the school;
• To satisfy the school’s legal obligations and allow the school to discharge its duty of care.
In some cases where the school requests personal information about a pupil or parent, if the information requested is not obtained, the school may not be able to enroll or continue the enrolment of the pupil.
The school also obtains personal information about volunteers who assist the school in its functions or conduct associated activities, to enable the school and the volunteers to work together. The school treats marketing and seeking donations for the future growth and development of the school as an important part of ensuring that the school continues to be a quality learning environment in which both pupils and staff thrive. Personal information held by the school may be disclosed to individuals’ assisting in the school’s fundraising. Parents, staff, contractors and other members of the wider school community may from time to time receive fundraising information. School publications, like newsletters and magazines, which include personal information, may be used for marketing purposes.
Who might the Yeshivah-Beth Rivkah Colleges disclose personal information to?
The school may disclose personal information, including sensitive information, held about an individual to:
• Another school;
• Government departments;
• Medical practitioners;
• People providing services to the school, including specialist visiting teachers and sports coaches;
• Recipients of school publications, like newsletters and magazines;
• Parents; and Anyone you authorise the school to disclose information to.
The school will not send personal information about an individual outside Australia without:
• Obtaining the consent of the individual (in some cases this consent will be implied); or
• Otherwise complying with the National Privacy Principles.
How does the Yeshivah-Beth Rivkah Colleges treat sensitive information?
In referring to ‘sensitive information’, the school means: information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences or criminal record, that is also personal information; and health information about an individual.
Sensitive information will be used and disclosed only for the purposes for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law.
Management and security of personal information
The school’s staff are required to respect the confidentiality of pupils’ and parents’ personal information and the privacy of individuals. The school has in place steps to protect the personal information the school holds from misuse, loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and pass worded access rights to computerised records.
The school endeavours to ensure that the personal information it holds is accurate, complete and up to date. The National Privacy Principles require the school not to store personal information longer than necessary. You have the right to check what personal information the Yeshivah-Beth Rivkah Colleges holds about you. Under the Commonwealth Privacy Act, an individual has the right to obtain access to any personal information which the school holds about them and to advise the school of any perceived inaccuracy. There are some exceptions to this right set out in the Act. Pupils will generally have access to their personal information through their Parents, but older pupils may seek access themselves.
To make a request to access any information the school holds about you or your child, please contact the school Principal in writing. The school may require you to verify your identity and specify what information you require. The school may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, the school will advise the likely cost in advance. The school respects every parent’s right to make decisions concerning their child’s education. Generally, the school will refer any requests for consent and notices in relation to the personal information of a pupil to the pupil’s parents. The school will treat consent given by parents as consent given on behalf of the pupil, and notice to parents will act as notice given to the pupil. Parents may seek access to personal information held by the school about them or their child by contacting the school Principal. However, there will be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the school’s duty of care to the pupil. The school may, at its discretion, on the request of a pupil grant that pupil access to information held by the school about them, or allow a pupil to give or withhold consent to the use of their personal information, independently of their parents. This would normally be done only when the maturity of the pupil and/or the pupil’s personal circumstances so warranted. If you would like further information about the way the school manages the personal information it holds, please contact the Parent Liaison.